Remote Project Support for Commercial Mechanical Contractors
Remote support for commercial HVAC and mechanical contractors. We prepare RFIs, submittals and change-order backup, track vendor follow-ups, and keep project logs current. Your PM retains approvals.
Written response within one business day. We confirm the inputs, scope, fee and delivery date before work begins. No sales call required.
See the deliverables
Review a scope and cost breakdown, an RFI research package, or a procurement log. These fictional examples demonstrate the structure of our work.
Approval, release, vendor commitment, schedule risk, next action and PM decision visibility in one working package.
View sample PDFA decision brief, source review, coordination sketch, draft RFI language and dated follow-through.
View sample PDFScope narrative, quote reconciliation, material takeoff, labor basis, assumptions, exclusions and PM approvals.
View sample PDFAll project names, dates, quantities and pricing in these samples are fictional and provided solely to demonstrate work-product structure.
What comes off the PM's desk
Start with the task that needs attention. Add recurring support when you have seen the work and know what you want to hand off.
Logs, review comments, resubmittals, status follow-up and approval-path tracking.
Drawing and specification research, draft language, exhibits and response follow-through.
Equipment releases, material status, lead-time confirmation and delivery tracking.
Scope narratives, quote reconciliation, labor and material backup, and status logs.
Open-item logs, two-week look-aheads, action lists and weekly status reporting.
Quotes, technical answers, revised dates and documented commitments.
Additional support can include: drawing and specification research, O&M documentation, warranties, training records and closeout tracking.
Send the task. Keep managing the project.
Tell us what needs attention. We confirm the inputs, deliverables, fee and delivery date in writing before work begins.
A few sentences are enough to start. We send a short document checklist and confirm the proposed scope.
We organize the source documents, prepare the agreed deliverables and flag missing information. Vendor contact is agreed with you first.
Your PM receives the completed package and a concise list of decisions needed. You retain final pricing, submission and release authority.
Begin with selected documents. For ongoing vendor coordination, your PM introduces or copies projects@mechapm.com and agrees on the communication boundaries.
We research the supplied documents and bundle missing inputs and approval questions so your PM can respond efficiently.
Ongoing APM support
After a first assignment, or when you already know the workload, start a 30-day pilot for one PM on one active mechanical project. We agree on the tasks, workload limit and fee before starting.
Agree on the documents, logs and follow-ups to be handled. At the end of 30 days, review completed work, outstanding items and turnaround against that scope.
Continue month to month when the support earns its place.
Best fit: a commercial mechanical team with recurring paperwork and vendor follow-up that needs an accountable owner.
Founder-led
Built from inside the work.Commercial HVAC and mechanical project managementYour initial assignment is prepared directly by the MechAPM founder, a project manager in U.S. commercial mechanical construction. That experience covers RFIs, submittals, equipment procurement, vendor follow-up, change-order documentation and drawing/specification review.
Questions contractors ask
Start with one task
Tell us what is waiting and what information you have. We will reply within one business day to confirm fit and request any missing inputs, then agree on the scope, fee and delivery date.
Two straightforward change-order packages: $500, subject to scope review. Other tasks quoted separately.
No sales call required to start.
projects@mechapm.com